AP Automation Minimizes Manual Workflow and Maximizes Productivity
Automating your Accounts Payable (AP) department is about more than processing invoices. It minimizes manual data entry errors, maximizes the productivity of your people and leverages early payment discounts whenever possible. With a modern AP automation solution like OnBase, you’ll process invoices faster and more accurately, whether receiving them by mail, email, fax or EDI—all while increasing transparency and reducing costs.
Solve AP processing problems
Accelerate invoice processing with AI-enhanced intelligent capture and optical character recognition (OCR) technology, streamline approval processes from end-to-end, and level-up your ERP with easy integrations.
Capture Invoices
» Minimize staff touches per transaction
» Eliminate data entry or re-keying information
» Instantly access related payment documents, like receipts and packing slips
» Access invoices from both mobile and desktop applications
» Speed up employee training with standardized processes
Invoice Processing Automation
» View details and status of all invoices in process
» Automate reminders for approvals and signatures
» Provide alerts for expiring deadlines
» Track and report on accruals based on invoice status
» Access and view associated documents in other systems
» Gain insight into process bottlenecks and staff workloads
ERP Integration
» Feed data from invoice documents to your ERP
» Access the information & processes you need without ever leaving your ERP interface
» View supporting documents directly from the corresponding records in their financial management applications.
» Speed up employee training with standardized processes
Reporting
» Standardize business rules within AP workflows
» Grant or restrict staff access to documents and systems based on individual roles and needs
» Track activity of team members inside and outside AP department
» Make real-time changes to processes without IT intervention
» Automate document retention and keep a full audit trail
Invoice automation in action
Why Automate Accounts Payable?
By automating your AP processes, you enable your team to access invoices quickly, along with any supporting documentation, and empower decision-makers to grant key approvals in a timely fashion. For example:
- Automate workflow and expedite decision-making
- Improve response time through automated reminders and escalations
- Turn late payments and fees into early payments and discounts
- Direct integration with your accounting system to reduce manual data entry
- Allow vendors to check status via self-service inquiries
Speed invoice cycle times, increase accuracy, and reduce costs.
AP departments face the daily challenge of processing paperwork quickly and accurately to capitalize on discounts and avoid late fees. Learn more about how OnBase content services helps AP get the job done in this free download.
See the completely connected accounting department
True enterprise-wide automation targets more than just your account payable processes. Identify where processes meet solutions in a completely automated accounting department, fueled by a total content services platform.
Contact us today to start the conversation!
Ready to talk to one of our Accounts Payable automation experts? We can answer all your questions and give you a demo of how the software can maximize your AP department.
